Groups behave differently
Twenty people is not twenty individual bookings. Airlines price group seats separately, hotels release rooms in blocks with deadlines, and ground transport needs to be committed earlier than you would expect.
The practical consequence is that groups need to decide earlier, but get better terms for doing so.
What a group leader should have ready
You do not need final names to start. You need enough to hold the right shape of booking.
- A realistic headcount, with an upper and lower bound
- Departure city, and whether everyone departs from the same place
- Budget per person, and who is paying — individuals or the organisation
- Room configuration: twins, doubles, singles
- Whether the group stays together after the matches or splits
Tickets for a group
This is the part group leaders most often assume is solved, and it is not. Match tickets are sold by CAF, and we hold no allocation — so we cannot promise a block of seats together, or any seats at all.
What we can do is make sure every member of the group knows when the official sale opens and is ready for it, and then build the travel around what the group actually secures.
Deadlines matter more than deposits
Held allocations have release dates. Miss one and the rooms go back to the hotel, usually at the worst possible time. We track those dates and chase you before them — the single most useful thing a travel company does for a group.
